Office/HR Manager

Position Overview:  An experienced Office Manager will oversee the design/enhancement, implementation, reporting and oversight of the firm’s day-to-day back office financial and human resource processes and systems.

 

Required Skills and Abilities

  • Strong problem-solving skills
  • Focused attention to detail
  • Work effectively with others at all levels
  • Strong leadership and management abilities
  • Clear and precise communications
  • Manage multiple activities in a fast-paced dynamic environment
  • Strong process and planning orientation
  • Highly motivated and able to work independently with a high degree of quality and discipline
  • Trustworthy – high commitment to maintaining confidential nature of sensitive data, high level of integrity

 

Essential Duties and Responsibilities

 Office Management

  • Manage corporate bank account and money movement.
  • Coordinate corporate tax payments with accountant.
  • Management of operational resources.
  • Management of corporate insurance coverages, renewals and audits (Worker’s Comp)
  • Liaise with CPA to execute accounts payables, P&L management, record-keeping.
  • Liaise with property management company regarding lease and payments.
  • Plan and executive all charitable giving.

Human Resources

  • Track/Implement Reimbursements and payroll adjustments.
  • Execute Payroll.
  • Conduct meetings, manage documentation related to HR issues (as needed)
  • Hiring, on-boarding, and maintaining employee files
  • Paid Time Off tracking and reporting.
  • Maintain and promote company culture.
  • Review and participate in human capital management.
  • 401k, Profit Sharing, Safe Harbor administration and maintenance
  • Manage employee benefits (Medical, Disability, FSA, Dental, Vision)
  • Liaise with benefit administrator for year-end/annual testing of 401k.
  • Privacy Officer (as required by HIPAA)
  • Schedule, participate and manage record-keeping for employment reviews.
  • Plan and execute BAMG team events such as Christmas luncheon, Serve Day, Team Building, etc.
  • Participate in the Emergency Response plan as the Administrator and Financial Coordinator. Communicate with all members of the firm, initiate any claims process for any applicable insurance, indemnification, or liability.
  • Adhere to HR compliance policies

 

Educational and Experience Requirements and Preferences

  • Education: Bachelor’s degree required, preferably with an emphasis in business, economics or finance
  • Years in office management: 3-5 years preferred
  • Technology: Knowledge of Microsoft Office, QuickBooks, and CRM systems are preferred

 

 

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